If your business is set up so that a large volume of traffic comes in and out every day, then you will need to take extra precautions to track the traffic for accountability. If a visitor causes a security incident, you will need to be able to identify them for any repercussion if they manage to leave the facility.
Visitor logs can help keep track of foot customers. By implementing them, you can require visitors to sign in at the front desk when they enter your facilities. Visitors will be reminded to sign in by receptionists, who will also be tasked with preventing any further entry by customers until the log is signed.
The logs should not mandate any data that isn’t necessary from visitors. The customer’s name, phone number, and check-in time will usually suffice, as this establishes contact information and time correlation. If desired, you could also require visitors to provide reasoning for their visit in a few words.
The attached template can be used to implement visitor logs in your organization. Ensure that the pages are kept fresh and that visitors are adhering to the requirements. Full pages should be saved and filed in an organized manner, perhaps by month. This allows them to be easily retrieved if they are needed for investigative purposes. At the end of each work day, ensure that the employees overseeing the logs place them in a locked drawer to prevent theft.
Visitor Log Template
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